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Time-off and attendance

Correct time off and attendance across every country

Apply local rules, keep balances current, and deliver payroll output in your provider's format—so leave stays correct in every country you employ, every cycle.

Request early access

Alex Morgan requested annual leave from Aug 12 to Aug 22—8 working days—and the request was approved. Current balances show 13 of 25 annual leave days remaining, 8 of 10 sick days, 90 parental leave days available, and 4.5 flex hours banked.

Chloe Martin requests five days of annual leave in Slack. Locaxion drafts the request and shows her post-approval balance; manager Maya Bennett approves it. Locaxion then creates a Google Calendar OOO event and writes five paid days to the August pre-payroll report.

Request-to-payroll automation

One flow from Slack request to payroll line

No approval request gets stranded in a DM, and no CSV needs assembly at month-end. The Slack workflow feeds the report your payroll provider already expects.

Handle requests, approvals, and cancellations in Slack, keeping leave out of scattered DMs, calendars, and an HR portal employees rarely open.

Update balances and team coverage in real time against each regional policy, so employees, managers, and planners always see the same correct figure.

Deliver pre-payroll output in your provider's exact format at month-end, without manually stitching CSV files.

What is included

Regional compliance with payroll-ready output every cycle

Regional policies ready to use

Preconfigured time-off and attendance rules cover EMEA, the UK, the Nordics, and the US—public holidays, statutory minimums, and accrual logic. Apply them by group and override only what you need.

Attendance tracking without overreach

Track only required working hours and absence reports. Automate where compliant, and keep manual control where appropriate.

Payroll-ready reports

Produce real-time output for time off, attendance, compensation, and the complete changelog in your payroll provider's preferred format.

Attendance and leave

Review attendance and time off across your organization

UK attendance policy Running cycle
Employee Payable days Payable hours Expected days Expected hours Overtime hours
Maya Bennett
10 75 21 157.5 0
Ryan Foster
10 76.5 21 157.5 1.5
Alex Morgan
8 60 21 157.5 0
Chloe Martin
10 78 21 157.5 3
Ethan Clark
9 67.5 21 157.5 0
Nina Patel
10 75 21 157.5 0
NP Leo Grant
9.5 71.5 21 157.5 0

An attendance window lists seven employees with payable days and hours, expected days and hours, and overtime. Filters for "UK attendance policy" and "Running cycle" appear beside employee search and the Export action.

Where automation pays

Replace recurring friction

P / 1

Approving leave in DMs, then entering it again for payroll at month-end.

Requests, approvals, and cancellations happen once in Slack. The pre-payroll line is written as soon as approved dates reach the employee record.

P / 2

Maintaining a separate country policy by hand in Notion.

Preconfigured policies for EMEA, the UK, the Nordics, and the US include public holidays, accruals, and statutory minimums. Apply them by group and override only what is necessary.

P / 3

Building the payroll CSV by hand every month.

Keep an always-current pre-payroll report in your provider's preferred format, covering time off, attendance, compensation, and the complete changelog without manual stitching.

Workflow comparison

Manual workflow vs. Locaxion

Manual process Locaxion
Request workflow Message a manager, hope they remember, then enter the dates again in a leave tool. Request leave in Slack; the correct approver is notified automatically.
Regional leave rules Maintain different leave laws and public holidays manually in Notion. Use built-in local rules for vacation, sick leave, and public holidays.
Balance tracking Maintain a spreadsheet for carryovers, accruals, and one-off exceptions. Balances update automatically under the applicable policy.
Attendance and shift tracking A separate punch-clock app tracks attendance without connecting to other records. Clock-ins, clock-outs, and shift hours feed the same employee record.
Payroll-ready hours handoff Build and reformat a CSV manually at month-end, then send it. An always-current report is available in the exact format your payroll provider can ingest.
Change history Leave approval evidence scattered across DMs and email. Every request, approval, and edit is recorded in one place.

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